Tip of the Week

Disposal of Private Information

Record Retention:
Check the Record Retention schedule on the Comptroller's website for information on how long to retain certain types of records. This information will be periodically updated and expanded, so please check back to find out more on Record Retention at KU.

Disposal of Confidential Information:
Currently, there are 2 methods recommended to securely dispose of confidential, paper documents (or CD's, DVD's, etc.) including:

1. shredding (cross cut or diamond cut shredder recommended) or pulverizing materials; or
2. disposal in secure, locked shredding consoles (contract is currently available from Shred-it on the purchasing website or you may individually contract with another vendor for these services--please check with the purchasing department).

Data Removal from KU Owned Computers:
The following information is provided to assist KU technical staff with cleaning data from electronic devices (mainly computers, but also PDAs, memory sticks, etc.) that will be reused or recycled.

• How to properly remove data before transfering or discarding computer equipment

Once the material is shredded, it may be bagged and picked-up by the KU Environmental Stewardship program. Please do not load the bins or place the bags on top of the containers.